Lifelong Learning for a Brighter World

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Health and Social Service

Skill Development

The skills you need to make a difference.

HTH 115 - Records Management- Winter 2019

Academic Credit Value:
Course Delivery Mode:
Online
Hours of Study:
36 hours
Course Prerequisite(s):
HTH 101
Course Anti-requisite(s):
N/A
Instructor Name:
Lynn Cartan, CHIM, PMP
Course Dates:
02/25/2019 - 05/05/2019



Required Course Materials:
1) Fundamentals of Health Information Management, 2nd Edition.2) EHR Go EHR Simulation subscription 3) CHIMA Professional Practice Briefs (selected items) Details will be provided within the course shell
Optional Course Materials:
Course Description:
The course will examine the principles and practices of health records management as it pertains to the collection, maintenance, storage, retrieval, retention and destruction of records.  Records management practices are presented in relation to the legal and regulatory requirements.  Policy development processes for various technological systems are explored and analyzed as a function of the HIM professional.
Learning Outcomes:

Upon Completion of this course students will;

• Become familiar with the elements of administrative and clinical health records, the flow of health information, and requirements of a master patient index.
• Apply knowledge of the components of health records for various healthcare facilities, data collection best practices, and documentation standards to assess health records.
• Complete records management analysis and completion tasks including filing, records assembly, and completion of chart deficiency analysis for quality assurance.
• Appraise the health record for areas such as privacy and confidentiality; access, retention, storage, and destruction; and access utilizing federal, provincial and territorial, and organizational laws, policies, and practices.
• Incorporate best practices to design forms/surveys to meet organizational and user requirements.
• Employ risk management program concepts to eHealth and other healthcare scenarios.
• Appraise recovery and integrity scenarios utilizing disaster recovery and records processes.

Course Evaluation
The final grade is calculated based on the following components:
MPI Article Review & Discussion Post: 7.5%
Assignment #1: EHR Go Case Study: 15%
Assignment #2: EHR Go Chart Deficiencies: 20%
Assignment #3: Legislative Study: 20%
Assignment #4: Survey/Form Development: 20%
Assignment #5: Risk Evaluation: 10%
Quiz: 7.5%
Course Format:
This course is designed to present the fundamental concepts and theories in  health information and records management and promote the application to the workplace and professional practice. Course activities will include instructor presentations, required readings and experiential learning activities (i.e. case studies, group discussions, projects, etc.).
Assignment Submission:
Course assignments are submitted to the appropriate A2L Assignment folder by the specified due date
Late Coursework:
Late submissions will be penalized 2% per day (including weekends and holidays) up to seven (7) days past the due date.  After seven days, the Dropbox will close, no further assignments will be accepted, and a grade of “0” will be assigned for the course work item unless otherwise specified by the Instructor.  No late assignments will be accepted past the official end date of the course.Requests for extensions must be submitted to the Instructor before the assignment due date (see Coursework Policies).Extensions are permitted for exceptional circumstances only; supporting documentation may be requested.  

Requests for late submissions due to technological issues will be considered only with supporting documentation from the Avenue to Learn technical support team.  This information must be provided by the student.

Policy & Procedures:

Academic Regulations (Attendance, Coursework, Tests/Exams):
In accordance to McMaster University’s General Academic Regulations, “it is imperative that students make every effort to meet the originally scheduled course requirements and it is a student’s responsibility to write examinations as scheduled.” Therefore, all students are expected to attend and complete the specific course requirements (i.e. attendance, assignments, and tests/exams) listed in the course outline on or by the date specified. Students who need to arrange for coursework accommodation, as a result of medical, personal or family reasons, must contact the course instructor within 48 hours of the originally scheduled due date. It is the student’s responsibility to contact the Program Manager to discuss accommodations and procedures related to deferred tests and/or examinations within 48 hoursof the originally scheduled test/exam, as per policy. Failure to contact the course instructor, in the case of missed coursework, or the Program Manager, in thecase of a missed test/examination, within the specified 48-hour window will result in a grade of zero (0) on the coursework/exam and no further consideration will be granted.

*Note: Supporting documentation will be required but will not ensure approval of accommodation(s).
Academic Integrity
You are expected to exhibit honesty and use ethical behaviour in all aspects of the learning process. Academic credentials you earn are rooted in principles of honesty and academic integrity. Academic dishonesty is to knowingly act or fail to act in a way that results or could result in unearned academic credit or advantage. This behaviour can result in serious consequences, e.g. the grade of zero on an assignment, loss of credit with a notation on the transcript (notation reads: “Grade of F assigned for academic dishonesty”), and/or suspension or expulsion from the university.

It is your responsibility to understand what constitutes academic dishonesty. For information on the various types of academic dishonesty please refer to the Academic Integrity Policy, located at http://www.mcmaster.ca/academicintegrity/

The following illustrates only three forms of academic dishonesty:
Plagiarism, e.g. the submission of work that is not one’s own or for which other credit has been obtained.
Improper collaboration in-group work.
Copying or using unauthorized aids in tests and examinations.
Academic Accommodations:
Students with disabilities who require academic accommodations must contact the Student Accessibility Centre (SAS) to meet with an appropriate Disability Services Coordinator. To contact SAS, phone 905-525-9140 ext. 28652, or email sas@mcmaster.ca. For further information, consult McMaster University’s Policy for Academic Accommodation for Students with Disabilities.
On-line Elements:
In this course, we will be using on-line elements, which may include email, Avenue to Learn, WebEX, and external web sites.  Students should be aware that, when they access the electronic components of this course, private information such as first and last names, user names for the McMaster e-mail accounts, and program affiliation may become apparent to all other students in the same course. The available information is dependent on the technology used. Continuation in this course will be deemed consent to this disclosure. If you have any questions or concerns about such disclosure please discuss this with the course instructor.
Turnitin.com:
In this course, we will be using a web-based service (Turnitin.com) to reveal plagiarism. Students will be expected to submit their work electronically to Turnitin.com and in hard copy so that it can be checked for academic dishonesty. Students who do not wish to submit their work to Turnitin.com must still submit a copy to the instructor. No penalty will be assigned to a student who does not submit work to Turnitin.com. All submitted work is subject to normal verification that standards of academic integrity have been upheld (e.g., on-line search, etc.). To see the Turnitin.com Policy, please go to McMaster Academic Integrity Policy.
Course Changes:
The instructor reserves the right to modify elements of the course and will notify students accordingly.
Course Withdrawal Policy:
Policies related to dropping a course and course withdrawals are posted to the Centre for Continuing Education’s program webpage, FAQs & Policies (https://www.mcmastercce.ca/cce-policies#Dropping).
Grading Scale:

Grade

Equivalent Grade Point

Equivalent Percentages

A+

12

90-100

A

11

85-89

A-

10

80-84

B+

9

77-79

B

8

73-76

B-

7

70-72

C+

6

67-69

C

5

63-66

C-

4

60-62

D+

3

57-59

D

2

53-56

D-

1

50-52

F

0

0-49

Grade Equivalent Grade Point Equivalent Percentages
A+ 12 90-100
A 11 85-89
A- 10 80-84
B+ 9 77-79
B 8 73-76
B- 7 70-72
C+ 6 67-69
C 5 63-66
C- 4 60-62
D+ 3 57-59
D 2 53-56
D- 1 50-52
F 0 0-49
Course Schedule:
 

Week/ /Module/Date

Course Module Section

Activities

WK 1 – Module One

 

1.1 Introduction to Health Records

1.2 HIM Role in Records Management

Discussion Post – Welcome Discussion Board

WK 2 – Module One

 

1.3 Master Patient Index/Enterprise Master Patient Index

1.4 Health Information Flow

Discussion Post – MPI Article Assigned

 

WK 3 – Module Two

 

2.1 Data Collection & Standards

2.2 Data & Information Management

Discussion Post – MPI Article

· Initial post due Wednesday of Week 3

· Reply posts due Sunday of Week 3

WK4 – Module Two

 

2.3 Documentation Standards

A2L Self-Quiz (ungraded)

Assignment 1 – EHR Go Case Study (15%): Assigned

WK 5 – Module Three

 

3.1 Organization of Storage & Records

A2L Self-Quiz (ungraded)

Assignment 1 – EHR Go Case Study (15%)

WK 6 – Module Three

 

3.2 Records Quality

Assignment 2: EHR Go Chart Deficiencies (20%): Assigned

WK 7 – Module Four

 

4.1 Health Information Legislation

4.2 The Legal Health Record

4.3 Collection, Use, and Disclosure

4.4 Access, Retention, Storage, and Destruction

Assignment 2: EHR Go Chart Deficiencies (20%):

Assignment 3: Legislation Study (20%): Assigned

WK 8 – Module Five

 

5.1 Data Collection

Assignment 3: Legislation Study (20%)

Assignment 4: Survey/Form Development (20%): Assigned

WK 9 – Module Six

 

6.1 Risk Management Program & eHealth

6.2 Impact of Technology Change

Assignment 4: Survey/Form Development (20%): Assignment 5: Risk Evaluation (10%): Assigned

WK 10 – Module Seven

 

7.1 Disaster Recovery

7.2 Data Integrity

A2L Quiz (7.5%): Due May 5

Assignment 5: Risk Evaluation (10%)